Academic Protocols

Policies Regarding Withdrawal from a Course

  1. During the add/drop period as stated in the Academic Calendar, students may add or drop courses subject to availability through Banner Self-Service. However, during the second week, a student must use an add/drop form and obtain advisor and instructor approval if adding a course.
  2. During the stated withdrawal period, students who withdraw from a course will be assigned a grade of W. This grade does not carry academic credit and does not impact a student's GPA. However, it can affect Satisfactory Academic Progress.
  3. During the stated WP/WF withdrawal period, students who withdraw from a course will receive a grade of WP or WF. This grade does not carry academic credit but impacts a student's GPA and a student's Satisfactory Academic Progress.
  4. After the stated WP/WF withdrawal deadline, all withdrawals will result in a grade of F.
  5. All unauthorized withdrawals from a course will result in a grade of WF. Failure to attend a class or follow the formal procedures does not constitute a with­drawal from a course and will result in an administrative “F” (“WF” grade).

Incompletes

On occasion, an emergency or other extenuating circumstance may prevent students from completing assigned work. Under such circumstances, an “I” may be assigned at the discretion of the instructor. The instructor will complete the “Incomplete Form” that outlines for the student the work that must be completed with a due date no later than 3 weeks after the end of the course. When the work is completed, the instructor will submit the Change of Grade Form changing the “I” to the appropriate grade. If the “I” has not been satisfied by the due date on the Incomplete Form the student will be assigned the default grade designated by the instructor.

Undergraduate Requirements for Graduation

Concordia College confers undergraduate degrees on students who have completed an approved program of study with a minimum grade point average (GPA) of 2.0 on a 4-point scale. The various academic programs may have additional grade requirements. Each student is expected to be fa­miliar with the academic regulations of the College and the particular requirements for his or her edu­cational program. The student has the sole responsibility for complying with regulations for meeting degree requirements as set forth in this Catalog and as amended from time to time.

A minimum of 30 semester hours of credit and at least one-third of the credits required in a program of study must be completed at Concordia. A student must make a formal ap­plication for graduation online prior to stated deadlines.

The specific requirements for each program and degree are available in Degree Works. Bachelor degree programs require a minimum of 122 semester hours of credit. Associate degree programs re­quire 62-66 semester hours of credit. Concordia confers degrees in December, May, and Au­gust.

Undergraduate Commencement Participation

Concordia has two Commencement Ceremonies yearly, at the conclusion of the traditional fall and spring semesters. Stu­dents are eligible to participate in the first graduation ceremony following successful completion of all aca­demic graduation requirements. (It is assumed for graduation purposes that the student will successfully complete the courses in which he or she is currently registered.) A student’s financial obligations to the College must be satisfied to participate in Commencement.

Graduation with Honors - Bachelor Programs

Concordia recognizes overall academic achievement by graduating students summa cum laude (if the GPA is 3.9 or higher), magna cum laude (if the GPA is 3.7 or above), and cum laude (if the GPA is 3.5 or above). The applicable designation appears on the graduating student’s diploma.

Undergraduate Placement Testing

Mathematics: Placement of incoming students, including transfer students, is done by the College Math Department and is based off a review of academic history and college placement exams. If there is not sufficient information to make a determination, students may be required to take an exam to determine the appropriate course that maps to their proficiency level.

Concordia College’s Transfer Credit Policy

The Office of the Registrar grants transfer credits to students who have completed courses at accredited institutions and have provided their official transcripts for evaluation. The Office of the Registrar evaluates and accepts only credits that are applicable to the student’s program of study and reflect a final grade of “C” or above. Courses transferred into the College's ENG sequence must reflect a final grade of “B-“ or above. Accepted credits are applied to the student’s record, reflected on their academic planner, but not calculated into their Concordia College GPA. The transfer credit planner will also be shared with the student’s advisor to assist with schedule creation and developing a graduation plan.

Acceptable transfer credit options vary and include, but are not limited to, the following: Traditional college credits, CLEP (College Level Examination Program) Exam, AP (Advanced Placement) scores, VLE (Validated Learning Experiences), IB (International Baccalaureates), CAPE (Caribbean Advanced Proficiency Exam), A-Levels and Military credits.

Concordia College will accept a maximum of 90 credits in transfer with no more than 30 taken through placement examinations. In order to complete a degree program, students must complete at least one-third of their program of study’s required credits at Concordia. Students should refer to their specific program’s transfer credit requirement policy.

Undergraduate Exams for Credit and Validated Learning Experiences

Validated Learning Experience

Concordia will grant credit to those matriculated students who can demonstrate learning that would appropriately fit into a degree program. Credit will be awarded for courses officially offered by Concordia. Such credit should be sought early enough in the student’s academic career so the student can plan a course of action that leads toward satisfactory progress in obtaining a degree.

Academic credit can be validated in one of three ways: a CLEP examination offered by the College Board, an examination given by a Concordia professor, or documentation prepared by the student as evidence of mastery of course objectives. Such documentation may include written papers, recordings, DVDs, letters of recommendation, employment evaluations, job descriptions, original research, a live performance, or corporate or military training.

The program advisor will assist in determining an appropriate course of action. As necessary, course syllabus information will be provided to facilitate understanding of the scope of the course requirements.

Students may also apply for credit of documentable college-level learning gained through military training and experience. The program advisor or Registrar can provide further information.

Applicants seeking course credit by examination or documentation will be referred to the director of the program involved and will be assisted in making arrangements with the appropriate faculty member(s).

Students may petition a maximum of 18 credits in their program, in their core, or in their electives through the Portfolio process. The maximum award for Validated Learning Experience is 30 credit hours.

Undergraduate Grading System

Achievement in courses is indicated by letter grades, each of which carries with it the quality point award indicated:

Letter Grade Description GPA
A Excellent/Outstanding 4.0 quality points for each credit
A- Extremely Good 3.67 quality points for each credit
B+ Very Good 3.33 quality points for each credit
B Good 3.0 quality points for each credit
B- Almost Good 2.67 quality points for each credit
C+ Above Average 2.33 quality points for each credit
C Average/Satisfactory 2.0 quality points for each credit
C- Almost Satisfactory 1.67 quality points for each credit
D+ Significantly Below Average/Poor 1.33 quality points for each credit
D Barely Passing/Very Poor 1.0 quality points for each credit
F Fail 0.0 quality points for each credit
P Pass Credit toward graduation, but not counted in computing the grade point average
CR Credit Awarded Credit toward graduation, but not counted in computing the grade point average
TC Transfer Credit Credit toward graduation, but not counted in computing the grade point average
IP In Process No credit and no quality points
I Incomplete A grade given when a student, with the consent of the instructor, postpones the submission of certain required work or when a student misses part of his or her work because of circumstances beyond his or her control. To qualify for the assignment of the incomplete grade, the student must initiate and submit a schedule for course completion to the instructor by the last class meeting of the course. If this request for extension procedures is not followed, the instructor shall assign a grade on the basis of the work completed by the last day of the semester.
AU Audit No credit and no quality points
W Withdraw (before mid-semester) No credit and no quality points
WP Withdraw Pass (after mid-semester with a grade of D or better). No credit and no quality points
WF Withdraw Fail (after mid-semester). Same academic penalty as F
XT Exempted via equivalent competency No credit and no quality points
# Remedial credit Not applicable towards a degree

Unless so noted, courses may not be repeated for additional credit. Courses may be repeated after the ini­tial attempt to gain additional mastery of the subject matter or to raise the course grade. When a course is repeated, only the highest grade and associated quality points are calculated into the student cumulative grade point average.

Undergraduate Dean's List Honors

Dean’s List recognition is granted to a full-time student, registered for 12 or more gradeable credits (i.e., A-F grading), whose grade point average for the semester equals or exceeds 3.500. Note: Students granted the option of an “I” grade are not eligible for Dean’s List honors in that semester.

Undergraduate Class Standing

The class standing of a matriculated student is calculated based on the number of degree credits accrued as follows:

Standing Credits
Freshman 0.00-26.99 credits
Sophomore 27.00-58.99 credits
Junior 59.00-90.99 credits
Senior 91.00 or more credits

Undergraduate Satisfactory Academic Progress

Concordia has defined “measurable satisfactory academic progress” as a combination of minimum credits and a minimum grade point average to have been achieved by the start of each semester. For those students enrolled in baccalaureate degree programs, the requirements are as follows:

At the start of semester Minimum credits accrued Minimum Grade Point Average
1 0 0.0
2 6 1.7
3 18 1.8
4 33 1.9
5 48 2.0
6 63 2.0
7 78 2.0
8 93 2.0
9 108 2.0
10 120 2.0

For those students enrolled in associate degree programs, the requirements are as follows:

At the start of semester Minimum credits accrued Minimum Grade Point Average
1 0 0.0
2 12 1.5
3 26 1.7
4 44 1.9
5 62 2.0

Student academic progress is reviewed at the end of each semester by the Academic Review Committee, chaired by the Chief Academic Officer, to determine whether students may be retained in their academic programs at Concordia. In cases where the Committee deter­mines that satisfactory academic progress has not been maintained, the student may be placed on academic warning, academic probation until the next review, or the student may receive an academic dismissal. Upon the first dismissal only, a student may appeal for reinstatement to the Department Chair who, on behalf of the Committee and after meeting with the student, may grant reinstatement. Students reinstated are expected to use the next semester to reach the retention standard in effect at the time of dismissal.

Requirements for Master's Program Graduation

Concordia College confers degrees on students who have completed an approved program of study  with a minimum  grade point average (GPA) of 3.0 on a 4-point scale. Each student is expected to be familiar with the academic regulations of the College and the particular re­quirements for his or her educational program. The student has the sole responsibility for complying with regulations for meeting degree requirements as set forth in this Catalog and as amended from time to time. Concordia may accept  a maximum of 6 graduate transfer  credits with a grade of B or above required (see below). All other credits must be taken at Concordia. A student must make a formal application for graduation online prior to stated deadlines. Concordia confers degrees in December, May, and August.

Master's Program Graduation Participation

Concordia has two Commencement Ceremonies yearly, at the conclusion of the traditional fall and spring semesters. Stu­dents are eligible to participate in the first graduation ceremony following successful completion of all aca­demic graduation requirements. (It is assumed for graduation purposes that the student will successfully complete the courses in which he or she is currently registered.) A student’s financial obligations to the College must be satisfied to participate in Commencement.

Master's Program Graduation with Honors

Concordia recognizes overall academic achievement by graduating students summa cum laude (if the GPA is 3.9 or higher), magna cum laude (if the GPA is 3.7 or above), and cum laude (if the GPA is 3.5 or above). The applicable designation appears on the graduating student’s diploma.

Master's Program Grading System

Achievement in courses is indicated by letter grades, each of which carries with it the quality point award indicated:

Letter Grade Description
A 4.0 quality points for each semester hour of credit
A- 3.7 quality points for each semester hour of credit
B+ 3.3 quality points for each semester hour of credit
B 3.0 quality points for each semester hour of credit
B- 2.7 quality points for each semester hour of credit
C 2.0 quality points for each semester hour of credit
P Pass. Credit toward graduation, but not counted in computing the grade point average
TC Up to 6 credits in Transfer are allowed following an evaluation and recommendation by Program Direction
F No credit and no quality points, but the credits attempted are counted in computing the grade point average
IP In Process. No credit and no quality points
I Incomplete. A grade given when a student, with the consent of the instructor, postpones the submission of certain required work or when a student misses part of his or her work because of circumstances beyond his or her control. To qualify for the assignment of the incomplete grade, the student must initiate and submit a schedule for course completion to the instructor by the last class meeting of the course. If this request for extension procedure is not completion to the instructor by the last class meeting of the course. If this request for extension procedure is not followed, the instructor shall assign a grade on the basis of the work completed by the last day of the semester.
AU Audit. No credit and no quality points
W Withdraw (before mid-semester). No credit and no quality points.
WP Withdraw Pass (after mid semester with a grade of C or better). No credit and no quality points.
WF Withdraw Fail (after mid-semester). Same academic penalty as F.

Unless so noted, courses may not be repeated for additional credit. Courses may be repeated after the ini­tial attempt to gain additional mastery of the subject matter or to raise the course grade. When a course is repeated, only the highest grade and associated quality points are calculated into the student’s cumulative grade point.

Master's Grading Policy

A student’s grade point average (GPA) on the transcript reflects all grades earned at Concordia College.

Letter Grade Description
A 95-100% (4.0) an earned grade that indicates masters of the knowledge, attitudes, and skills as stated in the objectives for the course. Work is exemplary and demonstrates research, reflection, and communication skills eligible for professional publication and/or presentation
A- 91-94% (3.7) an earned grade that demonstrates the student has above average knowledge, attitudes and skills as stated in the objectives for the course and is close to mastery. Work is well above average demonstrating research, reflection, and communication skills eligible for professional presentation.
B+ 87-90% (3.3) an earned grade that demonstrates the student has proficient knowledge, attitudes and skills as stated in the course. Student work is above average, demonstrating research, reflection, and communication skills eligible for professional presentation.
B 81-86% (3.0) an earned grade that indicates acceptable knowledge, attitudes, and skills as stated in the objectives for the course yet not superior but is satisfactory. The student demonstrates acceptable work in research, reflection, and communication skills
B- 76-80% (2.7) an earned grade that indicates that the student has not yet made satisfactory progress in mastering the knowledge, attitudes, and skills as stated in the objectives for the course. Work demonstrating research, reflection, and communication skills has not met the average expectation for a Master's student. Education Program students receiving a B- in a course will need to repeat the course at their own expense.
C 73-76% (2.0) an earned grade that indicates that the student has not yet made satisfactory progress in mastering the knowledge, attitudes, and skills as stated in the objectives for the course. Work demonstrating research, reflection, and communication skills has not met the average expectation for a Master's student. Education Program students receiving a C in a course will need to repeat the course at their own expense.
F Below 72% (0) an earned grade that indicates that the student's progress in mastering the knowledge, attitudes, and skills as stated in the objectives for the course is unsatisfactory and that the student does not have the necessary background for advanced courses based on performance in the present course. A grade of F includes incomplete work and/or products lacking evidence of research, reflection, and/or communication skills.
I Indicates that the student's work in the course is incomplete.

Master's Program Dean's List Honors

Dean’s List recognition is granted to a full-time student, registered for 9 or more gradeable credits (i.e., A-F grading), whose grade point average for the semester equals or exceeds 3.500. Note: Students granted the option of an “I” grade are not eligible for Dean’s List honors in that semester.

Master's Program Transfer Credit

A maximum of  six transfer credits may be accepted in satisfaction of Concordia’s requirements, after the student has successfully earned 12 credits in Concordia’s graduate program. Only credits earned at a grade level of at least 3.0 within the past five years at an accredited graduate program will be accepted. For program specific requirements please consult with the School Dean.

Master’s Program Satisfactory Academic Progress

Academic review for students in programs at the Masters level will be conducted at the conclusion of each academic term. The Department Chair, and members of faculty and staff will review students in their Department. At the end of each academic term any student with a cumulative GPA at or below 3.0 will be placed on academic probation. If the GPA remains below 3.0 for two subsequent terms, students are subject to academic dismissal. Additionally, students failing two master’s level courses within their program will subject to dismissal.